My Wedding Godmother Privacy Notice
‘My Wedding Godmother’ is a bridal wellbeing coaching business, owned and run by me, Sally Jackson. As the ‘controller’ of the information (‘personal data’) that I collect about you, my ‘data subjects’, I’m responsible for how your data is processed. The word ‘process’ covers all the things that can be done with personal data, including collection, storage, use and destruction of data.
This privacy notice explains why and how I process your personal data, and explains the rights you have, including amongst others, the right to access your data, and to object to the way it is processed.
If you have any queries about this notice or anything related to data protection, you can contact me at firstname.lastname@example.org.
‘Personal data’ is any information that relates to a living, identifiable person. This will usually include your name, address, contact details, and other information I collect as part of our relationship, whether you are a business contact, a client or anyone else I come into contact with through my work.
Some especially sensitive information is known as ‘special categories’ of data, and includes information about a person’s race or ethnic origin, religious, political or other beliefs, physical or mental health, trade union membership, genetic or biometric data, sex life or sexual orientation. The use of this type of data, and of information about criminal convictions and offences, is subject to strict legal controls.
I will only process your data if I need to for a specific purpose, as explained below. I collect your personal data directly from you, through our contact.
Your data and how and why I process it
I process your data so I can manage and support our working relationship, comply with legal obligations, improve my services and achieve my legitimate business aims. The information below gives more details about my purposes for processing data, and the legal bases for my processing.
Wellbeing coaching clients
In order to provide my services and help you to improve your wellbeing, I need your name, contact details, wedding date, and similar details, and I will discuss with you things like your energy levels, stress levels, sleep and eating habits, and other wellbeing-related topics. I only keep records of the minimal amount of information. This processing is necessary for the purposes of your coaching contract with me, and in the case of your health-related data I will process this on the basis of your explicit consent. The only exception to this is if I feel I need to share information with appropriate authorities if you or someone else appears to be at risk of harm.
If you don’t consent to my collecting and processing of your health-related data, please be aware that I won’t be able to provide you with my full coaching services.
If you make enquiries about becoming a client, I will process your personal data, such as your name and contact details, for the purpose of both of our legitimate interests of exploring the possibility of us working together. If we progress to negotiating a contract, your data will be processed for the purpose of entering into a contract.
I will process your personal data, such as your name and contact details, for the purpose of both of our legitimate interests of working together.
Who I share your data with
Sometimes I share your data with other organisations so that they can provide a contracted service on my behalf. These organisations are my ‘Data Processors’ and have legal and contractual obligations to protect your data. They include my IT system providers, web developer who stores data submitted through the website in secure UK based servers, and my email list mailer.
How your data is stored
Your personal data is held in both hard copy and electronic formats. Where I store or transfer your data outside of the UK I do so only where appropriate safeguards are in place, including the data being in a country that has been assessed as ‘adequate’ or we have entered into Standard Contractual Clauses to control the protection of your data.
How long your data is kept
Your data is only kept for as long as there is a lawful reason to retain it. Some of my retention periods are based on legal requirements, and others are based on the practical reasons I need to keep the data for a certain period of time.
Once the retention period is reached, I will securely delete the relevant data, unless I am legally required to keep it longer, or there are legal reasons why I should keep it longer.
Your rights as a data subject
As a data subject, you have the following rights in relation to your personal data:
- To be informed about how and why your data is handled;
- To gain access to your personal data;
- To have errors or inaccuracies in your data changed;
- To have your personal data erased, in limited circumstances (sometimes known as the ‘right to be forgotten’);
- To object to the processing of your personal data for marketing purposes or when the processing is based on the public interest or other legitimate interests;
- To restrict the processing of your personal data, in limited circumstances;
- To obtain a copy of some of your data in a commonly used electronic form, in limited circumstances;
- Rights around how you are affected by any profiling or automated decisions.
If you wish to exercise any of these rights, please contact me.
For more information about these rights, please see the ICO’s website https://ico.org.uk/ or contact me.
Where I am relying on your consent to process your data, you may withdraw your consent at any time by contacting me.
Complaints to the Information Commissioner
You have a right to complain to the Information Commissioner’s Office (ICO) about the way in which we process your personal data. You can make a complaint on the ICO’s website https://ico.org.uk/.
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This Privacy Notice was last updated 6th May 2021.
© Clare Paterson Ltd T/A CP Data Protection 2021